Registration of Birth of Minor Child | ICAC Frankfurt, Hamburg, Munich, Berlin

Registration of Birth of a Child as Indian National

The parents of a newborn child are legally required to register birth of a newly-born child at Alankit Indian Consular Application Centre or ICAC (as per their correct juisdiction) immediately after birth and in any case within one year of the birth of the child. Both of the parents are required to come to Alankit ICAC in person for registration of birth. A certificate of Registration of Birth as Indian National would be issued by the Embassy / Consulate with this process.

Note: Application for Birth Registration and application for a Fresh Passport for the minor must be submitted simultaneously. Click Here to know more about applying for a fresh passport for a newborn child.

Important Points:

The child is eligible for registration as Indian Citizenship by “Descent” only if any of the parent of the child (or both the parents of the child) hold Indian nationality at the time of birth of the child.
Application along with supporting documents may be submitted at Alankit ICAC personally.
It is mandatory for both the parents to be present while submitting the application for registraion of a minor child.

Follow the below steps in order to apply

Create an account (Register yourself) on Alankit Indian Consular Application Centre (ICAC) website. Click Here to register.
Fill the online application form on Govt of India's web portal.
Upload / attach the following with the web application filled online on the above portal:
1. Photograph of the child is to be uploaded on the portal (size 35x35 mm, white background - in JPG format less than 20 KB in size)
2. Signatures of both the parents are also required to be uploaded on the portal (in JPG format less than 20 KB in size)
3. Birth Certificate of the child issued by local German Authority (in PDF format less than 1 MB in size)
4. Scanned copies of passport of both parents (first and last page of the passport – 2 pages of each passport) (in PDF format less than 1 MB in size)
Download, fill up and sign the Form: Undertaking-Registeration Of A New Born Child. Click Here to download the undertaking form.
Book your appointment online at Alankit Indian Consular Application Centre (ICAC) website. You can choose a convenient date and time to visit the Alankit ICAC for your application submission. Click Here to book your appointment online.
Ensure that you have all documents ready, exactly as per the "Documents Checklist" section.
Visit the Alankit ICAC, as per your jurisdiction. The address and location of the ICAC will be clearly mentioned in the appontment letter.
Kindly ensure you reach the ICAC 15 minutes prior to your appointment time.
Submit your application and deposit your fees at Alankit ICAC. You can check the fee for this application under the "Fee Details" section.
Your application submission process is now complete! You can avail our Courier service to get your processed document delivered to your doorstep!
While your application is in process, you can track your application to know the current stage of your application process. Click Here to track your application online.

You can refer to the below Step-By-Step diagram to understand and follow the application process.

How to apply at a glance:

List of Documents to be submitted along with the application (Registration of Birth of a Minor Child)

Copy of German Birth Certificate (Geburtsurkunde)
Copy of Proof of Residence (Anmeldung/Meldebescheingung)
Copy of Passports of Parents
Copy of Valid Residence Permit of both parents
Undertaking to be signed by the parents. Click Here to download the form
Confirmation issued from the concerned authority / office that the child does hold any other nationality in the case when one of the parent is a foreign national.
Copy of Marriage Certificate
The applicant must bring one passport-size photo with them, and all documents must be self-attested.
Print and enclose duly filled checklist. Click here to download.
Print and enclose the Applicant Consent Form. Click Here to download the Application Consent Form.

Note: Originals of all the above said documents should be presented for verification at Alankit ICAC.

Note: If any additional documents is required based on the application, the applicant have to provide the same.

Note: Please bring all the required original documents for verification.

Fees Details

Note: If fingerprint or facial biometrics, or both, are not required for the selected service, the corresponding biometric charges for these services will be deducted from the total fees payable by the applicant.

Service	Fee	ICWF Fee	Alankit Service Fee	Total Fee
Registration of Birth of a Minor Child	EUR 19.00	EUR 2.00	EUR 4.53	EUR 25.53

To ensure safe and timely return of documents, courier service is the standard mode of delivery for all applications submitted to Alankit ICAC’s.

Courier Charges

€26 – Within Province (with Insurance & Tracking)
€33 – Outside Province (with Insurance & Tracking)

All applications, especially postal applications are processed with return courier service to avoid delays and ensure secure delivery.

Bank Transfer Charges

An additional €0.50 applies for payments made via bank transfer, to cover transaction fees.

Disclaimer: The Indian Embassy and Consulates in Germany reserve the right to update fees in accordance with directives from the Indian Government, without prior notice. While efforts are made to publish the latest and correct fees, discrepancies may occur. In such cases, applicants may be required to pay the difference, even after submitting their applications.

FAQ's for Registration of Birth of a Minor Child

Why do I need to register the Birth of a newborn child?

Parents of a newborn child are legally required to register the child’s birth in order to obtain a birth certificate and give him / her an official identity and apply for an Indian passport.

Is Birth Certificate mandatory for applying for a fresh Passport for the child?

Yes.

How can I add the name of the father on the Birth Certificate when couple is not married?
- In case the couple is not married, the name of the father can be included in the certificate issued by the Embassy / Consulate only if father name is mentioned in the birth certificate issued by local authorities.
What are the documents that are necessary for registration of a newborn child?
- Application Form: Form I
- Copy of German Birth Certificate (Geburtsurkunde)
- Proof of Residence (Anmeldung)
- Copy of Passports of Parents
- Valid Residence Permit (Aufenthalt Erlaubnis)
- Undertaking to be signed by the parents. Click Here to download the form
- Confirmation issued from the concerned authority / office that the child does hold any other nationality
How long does it takes to get the Birth Certificate of a newborn child?
- The process usually takes 1-2 weeks after the complete documents are received.
What is the fee for the Birth Certificate and the mode of payment of a newborn child?
- Refer to the "Fees Details" section for details. Alankit ICAC accepts both cash payment and payments through credit / debit cards.
How can corrections in the birth certificate of a newborn child be done?
- You have to reapply with a fresh application and all the correct details as mentioned in Question No 4 above.
If I am single parent of my child, what are the additional documents required for the birth registration of a newborn child apart from those mention in Q4?
- In this case at least one of the parents must be an Indian National.
- Declaratiion (Annexure D) by the applicant's parent or Guardian. Click Here to download Annexure D.

If you are residing in	Apply at	Contact email
Berlin Brandenburg Mecklenburg-Vorpommern Sachsen Sachsen-Anhalt Thüringen	Alankit ICAC - Berlin Sud Tower, 10th Floor, Eichhornstraße 3, 10785 Berlin, Germany Phone - +49 6994322992 Apply Now	visadesk.berlin@alankit.com passportdesk.berlin@alankit.com ocidesk.berlin@alankit.com consulardesk.berlin@alankit.com
Hesse North Rhine-Westphalia Rhineland-Palatinate Saarland	Alankit ICAC - Frankfurt 3rd Floor, Mainzer Landstraße 158, 60327 Frankfurt am Main, Germany Phone - +49 6994322992 Apply Now	visadesk.frankfurt@alankit.com passportdesk.frankfurt@alankit.com ocidesk.frankfurt@alankit.com consulardesk.frankfurt@alankit.com
Bremen Hamburg Niedersachsen Schleswig-Holstein	Alankit ICAC - Hamburg Office No. 5-3.1, 5th Floor, Am Sandtorkai 27, 20457 Hamburg, Germany Phone - +49 6994322992 Apply Now	visadesk.hamburg@alankit.com passportdesk.hamburg@alankit.com ocidesk.hamburg@alankit.com consulardesk.hamburg@alankit.com
Baden-Württemberg Bayern	Alankit ICAC - Munich 5th Floor, Weinstraße 3, 80333 München, Germany Phone - +49 6994322992 Apply Now	visadesk.munich@alankit.com passportdesk.munich@alankit.com ocidesk.munich@alankit.com consulardesk.munich@alankit.com