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Re-issue of Passport in lieu of lost or damaged passport - Minors below 18 years

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  • Re-issue of Passport in lieu of lost or damaged passport - Minors below 18 years
You may apply for this service in case:
  1. The minor applicant has damaged / lost his / her current Indian passport.

Note: Transit passengers whose passport is lost / damaged and are returning to India can be issued an Emergency Certificate. An Emergency Certificate, a one-way travel document which authorizes an Indian national to enter India, is issued to those whose passport has been lost, stolen or damaged and to whom a new passport cannot be issued immediately. This service is primarily extended with the objective of ensuring a transit passenger´s return to India. Emergency Certificates are issued directly by the Embassy of India, Berlin or Consulate General of India, Frankfurt / Munich / Hamburg.

Important Points:
  1. Know your correct jurisdiction before applying, and ensure you apply at the correct Indian Consular Application Centre (ICAC). For more details, refer to the "How to Apply" section or "Jurisdiction" section.
  2. Applicants are required to submit a recent copy of meldebescheinigung (Address Proof) along with the passport application.
  3. Consular surcharge of EUR 2 shall be levied on all passport services and must be paid along with passport fee and service fee, as specified in the fee details section.
  4. Processing of a completed passport application may take up to seven weeks. Applicants will receive periodic alerts via SMS/WhatsApp (provided the applicant has WhatsApp in their phone) at various stages of the application process. Applicants are also advised to use the "Track Application" page to check the current status of their application.
  5. Tatkal facility is not available at Indian Embassy and Consulates.
  6. Applicants coming to the Indian Consular Application Centre (ICAC) for application submission must have a prior appointment, and must visit the ICAC at the designated date and time only, as per the appointment letter. Applicants coming in without an appointment will not be entertained.
  7. Fees submission at the Indian Consular Application Centre (ICAC) can be made through cash.
  8. Applicants availing the Postal Service must include the proof of payment along with other documents, as the per checklist.
  9. Applicants must ensure that they have all the supporting documents, as mentioned in the "Documents Checklist" section. Incomplete applications will not be accepted at the Indian Consular Application Centre (ICAC)

Note: Old passport shall be cancelled by the Embassy and cannot be used for travel once application for reissue is accepted.

Click Here to know your jurisdiction
Follow the below steps in order to apply
  1. Create an account (Register yourself) on Alankit Indian Consular Application Centre (ICAC) website. Click Here to register.
  2. Fill the Govt of India's Online Passport Application Form, by following these steps:
    1. Register through the Global Passport Seva Online 2.0 Portal. Click Here to visit the Global Passport Seva Online Portal.
    2. Login to the Global Passport Seva Online Portal with the Login ID created in the previous step.
    3. Select "Type of Service"
    4. Fill in the required details in the application form and submit.
    5. Click the "Print Application Form" link to print the application details containing Application Reference Number (ARN) and other details.
  3. Book your appointment online at Alankit Indian Consular Application Centre (ICAC) website. You can choose a convenient date and time to visit the Alankit ICAC for your application submission. Click Here to book your appointment online.
  4. Ensure that you have your passport, photographs and all other supporting documents, exactly as per the "Documents Checklist" section. 
  5. Visit the Alankit ICAC, as per your jurisdiction. The address and location of the ICAC will be clearly mentioned in the appointment letter. 
  6. Kindly ensure you reach the ICAC 15 minutes prior to your appointment time.  
  7. Submit your application and deposit your fees at Alankit ICAC. You can check the fee for this application under the "Fee Details" section. 
  8. Enroll for Biometrics at Alankit ICAC (if required)
  9. Your application submission process is now complete! You can avail our Courier service to get your passport delivered to your doorstep!
  10. While your application is in process, you can track your application to know the current stage of your application process.Click Here to track your application online.  

Note: Postal applications will not be accepted, you are requested to visit Alankit Indian Consular Application Centre (ICAC), with prior appointment.

You can refer to the below Step-By-Step diagram to understand and follow the application process.


How to apply at a glance

  • Printed copy of the duly filled passport application form at Global Passport Seva Online 2.0 Portal
  • 02 recent ICAO complaint photographs. ICAO Guidelines can be seen here
  • Original Passport of the applicant and one self-attested photocopy of front and last page of the Passport (personal information pages). Please note that original Passport is mandatory, otherwise the application will be rejected (in case of damaged passport).
  • Police report, in original, for the lost passport . Containing case number with full name ( preferably with the passport number) and one self-attested photocopy of front and last page of the Passport (in case of lost passport)
  • Copy of Visa / Aufenthaltstitel (Residence Permit) of the Minor applicant. In the case, when Visa / Residence Permit / Auftenthaltstitel is lost, a certificate from Immigration Office (Aufenthaltsbescheinigung), clearly stating the validity of applicant´s Visa / Residence Permit / Auftenthaltstitel, is to be submitted. This certificate can be obtained from Immigration Office (Landesamt für Einwanderung / LEA or Ausländerbehorde) of the city you reside in.
  • Self-attested copies of parents'/Guardian passports and residence permits / visas.
  • Declaration of Parent (Annexure C) for Minor Passport when one parent has not given consent. Click Here to download Annexure C
  • Consent Letter / Affidavit from parents / guardian (Annexure D). Click Here to download Annexure D
  • Self-attested City Registration Certificate (Meldebescheinigung) of your current German address is mandatory for all types of document processing.
  • An Affidavit for Passport in lieu of Lost / Damaged Passport (Annexure F) and Affidavit regarding circumstances of loss /damaged passport. Click Here to download the Affidavit.
  • Proof of payment (if made through bank transfer).
  • All documents related to minors or newborns must be self-attested by both parents.
  • If the applicant is a newborn or a minor, The parents need to bring a copy of their marriage certificate, which should be self-attested by both of the parents.
  • In case , any of the parents is foreign national - the applicant needs to get "Specimen Declaration by applicant's parent for Issue of Passport to Minor" form Landgericht (Notary in Germany).
  • In case previous passport has spelling errors, then applicant needs to submit two other Government documents, which can verify his/her identification.
  • In case of a change in address, applicants must attach one valid proof of the new address along with the application.
  • Print and enclose the duly filled checklist. Click here to download.
  • Print and enclose the Applicant Consent Form. Click Here to download the Application Consent Form.

NOTE:

  • If any additional documents is required based on the application, the applicant have to provide the same.
  • Kindly note that child’s presence is not mandatory for fresh or re-issue of passport for the minors. However the presence of either of the parent is mandatory at the time of submission of the application with one of the Original Identity Document of other parent.
  • Kindly note that the physical presence of the applicant is mandatory. Postal application will not be accepted in this case.
  • Guidelines for ICAO Compliant Photographs for Passport Applications new GPSP 2.0 portal. Click here

Note: Please bring all the required original documents for verification.

Fees Details

Note: If fingerprint or facial biometrics, or both, are not required for the selected service, the corresponding biometric charges for these services will be deducted from the total fees payable by the applicant.

Service Passport Fee ICWF Fee Alankit Service Fee Total Fee
Re-issue of Passport in lieu of lost or damaged passport - Minors below 18 years EUR 110.00 EUR 2.00 EUR 4.53 EUR 116.53

To ensure safe and timely return of documents, courier service is the standard mode of delivery for all applications submitted to Alankit ICAC’s.

Courier Charges

  • €14 – Within Province
  • €18 – Insurance (Optional)
  • €21 – Outside Province
  • €18 – Insurance (Optional)

All applications, especially postal applications are processed with return courier service to avoid delays and ensure secure delivery.

Bank Transfer Charges

An additional €0.50 applies for payments made via bank transfer, to cover transaction fees.

Disclaimer:The Indian Embassy and Consulates in Germany reserve the right to update fees in accordance with directives from the Indian Government, without prior notice. While efforts are made to publish the latest and correct fees, discrepancies may occur. In such cases, applicants may be required to pay the difference, even after submitting their applications.

FAQ's for Passport Services
  1. Is my hand written passport valid for travel?
    • All handwritten passports with pasted photos earlier issued by Government of India are considered non-Machine Readable Passports (MRP) passports. All 20-year validity passports will also fall in this category. The Government started issuing MRP passports since 2001. All new Indian passports are ICAO-compliant MRP passports. Foreign Governments may deny visa or entry to any person travelling with a non-MRP passport. Indian citizens residing in India and abroad and holding handwritten passports, should, therefore, apply for re-issue of passports and obtain MRP passports in order to avoid any inconvenience in obtaining foreign visa or immigration problem.
  2. What are the general advisories to be followed while filling the application form?
    • Always pay attention while selecting appropriate ICAC while creating application by checking from the "Jurisdiction" section, before creating the application.
    • The details that will be filled in the online application should match the current passport details. When the details are different, appropriate supporting documents need to provided accordingly.
    • For address changes, when printable address changes, one has to provide identity proof issued by Authority of government of India in his own name.Click Here to find the possibilities of address proof.
    • For address changes in the section of other address (not printable address), one can provide parents or relative´s identity proof issued by Authority of government of India. Click Here to find the possibilities of address proof.
    • In case of name changes, in the event of marriage / divorce / death of spouse, please refer the checklist from the "Documents Checklist" section.
    • The online system does not accept names in initials/abbreviated forms such as SK SINGH, KNR NAIR, etc. Applicants are therefore required to give their full names. Also, do not prefix Mr., Mrs., Dr. Shri or Late to the name.
    • Date of birth should be mentioned in the form of DD/MM/YYYY.
    • Signature and thumb impressions should be confined in the prescribed box. In case a child cannot sign, his/her left hand thumb impression may be provided. A parent should sign the declaration / application on behalf of a minor child but not in the places (boxes) provided for applicant’s specimen signature / thumb impression.
    • Please fill up the form in block capital letters.
    • All copies of supporting documents are to be self-attested by the applicant.
    • In case the applicant has recently moved to the consular jurisdiction of the post where application is made, from another part of Germany, a copy of the local registration document (Meldebescheinigung / Anmeldung) is required.
    • Processing of the complete passport application may take up to seven weeks. Please refrain from making enquiries during this period. Applicants can track the current status of their application from the "Track Application" page.
  3. What documents are required for submitting application for renewal of passport?
    • Please check all the required documents according to the category in which the passport application is created. Refer to "Documents Checklist" section mentioned under each passport service.
  4. Do I have to come to Alankit ICAC in person to apply or can I send the application by post?
    • Passport applications (other than Lost/Damaged Passport) may be sent by post to Alankit ICAC, as per the correct jurisdiction. In case of Lost/Damaged Passport, the applicants must visit Alankit ICAC, with prior appointment, to submit the applications in person. In case of Emergency Certificate, the applicants must visit the Embassy or Consulate directly.
  5. How to get appointment for submission of Documents for Passport Services at Alankit ICAC?
    • After registering yourself on Alankit ICAC website, applicants can book the appointment online to chosse a convenient date and time to visit Alankit ICAC.
  6. What is a jumbo Passport?
    • Jumbo passport booklet contains 60 pages. Frequent travellers may apply for it. The fee for Jumbo passport is higher than the fee for regular passport. Please check the "Fees Details" section to know more.
  7. How long does it take to issue a new passport?
    • Processing of the complete passport application may take up to seven weeks. Please refrain from making enquiries during this period. Applicants can track the current status of their application from the "Track Application" page. Applcants will also receive (upto 4) SMS alerts during the application process to intimate them about the current status of their application.
  8. Do I need to enclose my original passport with my passport application?
    • Original Passport of the applicant and one self-attested photocopy of front and last page of the Passport (personal information pages) is mandatory. Please note that original Passport is mandatory, otherwise the application will be rejected.
  9. What documents are required for endorsement of my wife’s/husband’s name in my new passport?
    • A copy of marriage certificate and spouse´s passport copy should be provided along with other supporting documents as mentioned in the "Documents Checklist" section.
  10. How can I ensure that my Indian address is printed on my new passport?
    • Only one address gets printed on the passport. You should indicate your preference while filling the online passport application for the address which should be printed in your new passport. (Please select carefully, as there is an option to print your local Germany address). However, for making any change in the printable as Indian address, an identity proof in the applicant´s name, issued by authority of India among the mentioned list can be provided. When an Indian address is not chosen as printable address and is required to be changed, you can provide a proof of identity issued by authorities of India of the relative/parents residing in the mentioned particular address. Click Here to find the possibilities of address proof.
  11. What document should I send to get ECNR stamp on my passport?
    • The practice of putting ECNR stamp on passport has been discontinued. Therefore, no document is required to be sent for this purpose.
  12. My passport is still valid. However, all pages of my passport are exhausted. What should I do? Can I have an additional booklet? How can I apply for the same?
    • If almost all pages in your passport have been utilized, you may apply for re-issue of passport under exhaustion of pages for a validity of 10 years. You can apply for a normal MRP booklet (36 pages) or a Jumbo MRP booklet (60 pages).
  13. My passport is due to expire soon. How much in advance can I apply for renewal / re-issue?
    • Applications for reissue of passport can be submitted less than one year before expiry of the passport. Also, if all pages of passport have been utilized, an application may be made for a new passport for 10 years validity with reason exhaustion of pages. Moreover, if there have been any changes / corrections in the personal details of the a new passport should be applied for in the category of Reissue in change in personal particulars.
  14. I understand that after issue of new passport, my old passport will be cancelled. Does this mean that all valid visas on my old passport will also be cancelled?
    • Old passport is required to be cancelled at the time of issue of a new passport and is returned to the applicant along with the new passport. Visa, if any, on the old passport remains valid. Please contact respective Immigration authorities to which the visas for your queries on using the visas.
  15. I have a hand-written passport. Can I apply for a Machine-Readable Passport?
    • Yes. You must apply for reissue of passport if you hold any hand written passports.
  16. Do I need to register the birth of my newly-born child in Germany before applying for his/her passport? When can a new-born child be registered?
    • You need to register the birth of your newly-born child at Alankit ICAC (as per your correct jurisdiction) immediately after birth and in any case within one year of the birth of the child. Both of the parents are required to visit Alankit ICAC in person (with prior appointment) for registration of birth. A birth certificate would be issued by the Embassy / Consulate concerned. Registration of birth is a "Consular Service" and Issue of Fresh Passport to a new-born child is a "Passport Service". We strongly recommend you apply for both services at the same time. Embassy / Consulate will issue both the birth certificate and the passport together.
  17. Can I apply for passport for a newly-born child at the time of birth registration?
    • Yes, you can apply for birth registration and passport simultaneously.
  18. What is the birth registration fee?
    • Birth registration Fee is Euros 21/- (Fee is Euros 19 plus Consular surcharge of Euros 2). The fee for issue of fresh passport to the child is Euro 42/- (Passport fee is Euros 40 plus Consular surcharge of Euros 2). A discount of 10 percent is applicable for issue for fresh passports from age of 0 to 8 years. In this case payment will be 38 Euros (Passport fee Euros 36 plus Consular surcharge of Euros. Alankit service fee of Euro 4.53 (Inclusive of VAT) for each service will be charged. Refer to the "Fees Details" section to know more.
  19. What is the prescribed fee for issue of passport to child?
    • Passport (with validity of 5 years up to the age of 18 years) is issued to a child for the fee of Euro 42. However, a child over 15 may apply for 10-year validity passport with payment of normal fee of Euro 62. Alankit service fee of Euro 4.53 (Inclusive of VAT) for each service will be charged. Refer to the "Fees Details" section to know more.
  20. I would like to change my Indian address in my passport. Do, I have to pay extra charges for this? Can this change be reflected in my current passport?
    • To change the address, no extra fees are applicable. General fee for passport in the category of reissue (due to change in personal particulars) will apply. Kindly check the fee under the "Fees Details" section. While filling the online passport application, you should indicate your preference for the address which should be printed in your new passport.(Please select carefully, as there is an option to print your local Germany address too). However, for making any change in the printable as Indian address, an identity proof in the applicant´s name, issued by authority of India among the mentioned list can be provided. When an Indian address is not chosen as printable address (in the other address section) and is required to be changed, you can provide a proof of identity issued by authorities of India of the relative / parents residing in the mentioned particular address. Click Here to find the possibilities of address proof.
  21. If I send a copy of my passport with my passport application, should I send all the 36 pages or the first, the last and the page showing my visa is enough?
    • Please send / enclose clear copies of the first page, last page, and the page on which visa is affixed.
  22. Is there any provision for NRIs to make on-line application for reissue/renewal of passport?
    • NRI passport applicants can apply for passport services using Online Registration. Please visit the Indian Government's website for filling the Online Registration form. Only the residents falling under the jurisdiction of the respective Indian Missions / Posts abroad are eligible to apply on-line through this website. Use Internet Explorer (5.x & Above) preferably for doing online registration. Please refer to (i) Guidelines for filling the Online Registration form. Before you register your application on-line, please read the information on Alankit ICAC website carefully, particularly regarding fee structure, instructions to fill the Form and How to Apply. Through this information you will know the documents required, number of copies of application form required, etc. Apply online only if you are sure that you will be able to produce all the necessary documents at the time of submission of application.
  23. Would the renewal of my passport change my passport number?
    • Yes. A new passport booklet is issued with a new number. However, the old passport number will be present in your new passport details.
  24. I am an Indian national living in Germany for the past 3 years. I am applying for permanent immigration to Australia or another cournty and for this I require a Police Clearance Certificate from the Indian Consulate. I would like to know how long it will take to get these documents. Could I make a bank transfer and if so, please confirm your bank details. Also please let me know the documents to be sent to you?
    • You can apply for Police Clearance Certificate. For more details, Click Here
  25. I do not have a birth certificate. Can it be possible to get my birth certificate from the Indian Embassy or Consulate? If so, what documents do I need to produce?
    • On the basis of entries made in your Indian passport, a certificate regarding your date of birth / place of birth can be issued by the Embassy or Consulate. For more details, Click Here
  26. What is the procedure for transfer of fee for postal applicants?
    • Applicants may choose to pay online or make a bank transfer, before sending a postal application. Register on Alankit ICAC's website and go to "Postal Application" to know more. If you are already logged in, Click Here to go directly to postal application section.
  27. I wish to apply for addition/change of surname in my passport after marriage. How do I apply for it? Or, I was issued my passport without mentioning my surname. In Germany, I am required to give my surname in all my documents. Therefore, I wish to add my surname in my passport. What formalities do I require to complete? How do I apply for it? Or, I wish to change my name from ABC to XYZ and I wish to get the new name entered in my passport. What formalities do I require to complete? How do I apply for it?
  28. If I submit my application for my new Passport, is it possible to travel with my old Passport between the processing period?
    • The current Passport of the applicant automatically gets cancelled when Embassy or Consulate grants the reissue of Passport. However, there will be a time gap upto 6 weeks between granting and actual delivery of Passports. The applicant is therefore advised not tor travel using the current (cancelled) passport during this period.
  29. When I submit my application, am I supposed to submit my original Passport at Alankit ICAC?
    • Original documents are required during document submission only for the purpose of verification. At the time of submission of applications, the applicant can visit Alankit ICAC with original Passport / original Visa / Aufenthaltstitel / Residenct Permit and all other supporting documents as found in the "Documents Checklist" section. For Postal correspondences, original passport must be sent along with supporting documents. Register on Alankit ICAC's website and go to "Postal Application" to know more. If you are already logged in, Click Here to go directly to postal application section.
  30. After filling the application form in how many days am I supposed to submit my application to Alankit ICAC?
    • You are advised to submit the application to Alankit ICAC within 3 months from the date of online submission of the application.
  31. While Registering in the Passport Seva Portal website, and if I did not activate the account in time with the link activation email sent to email id (case when the email was in spam folder), I was not able to create a login again with the same email id. What can I do?
    • In such cases, It is suggested that, while registering, do not select the email id as your login id, instead use a separate user login id (pay attention to this option that is available at the time of registering)to avoid this situation. Also, if you cannot now use the same email id, please use an alternate email id to register once again and make sure to activate the link in due time to avoid the repeat scenario.
  32. My passport was stolen, and my visa was stamped in my passport (Visa / Aufenthaltstitel / Resident Permit was also stolen). How can I apply for a new passport?
    • Please refer to the section Re-issue of passport in lieu of lost or damaged passport. Please pay attention to presenting the certificate or Bescheinigung clearly stating the date of validity of your current Visa / Aufenthaltstitel / Residence Permit when the same has also been stolen, which is required for verification during the document submission at Alankit ICAC.
  33. How can I track the status of my application once submitted at Alankit ICAC?
    • Applicants can track the current status of their application from the "Track Application" page.
  34. My passport expires after a year and has 19 months before expiry. I would need help in understanding when I should apply? I tried to apply via the website by selecting ''Validity expired within 3 years / due to expire'' as no other option suited me. But midway filling up the form, it shows me an error. Is this because I am applying too early? Can I only apply next year?
    • Passport applications for reissue can be submitted within the window of one year (12 months) before its expiry.
  35. We have a new born baby and we have received a new passport for the child. But when we visited Auslaenderbehoerde (Immigration Office) for applying visa for our child, the Germany Authorities state that the child is already a citizen of Germany for the reasons that as parents we have lived in Germany for more than 8 years. What can be advised in this case?
    • Children born to Indian citizen(s) outside India acquires Indian citizenship by descent as per section 4 of the Citizenship Act 1955. Parents of a child who is born outside India and is eligible for Indian citizenship under Section 4(1) of the Citizenship Act, 1955, have to get the birth of the child registered in the Indian Mission / Posts abroad under provision of Section 4 of the Citizenship Act, 1955. After registration, such child becomes a citizen of India by descent. Section 4 (1A) of the Indian Citizenship Act, 1955 states that a minor who is a citizen of India by virtue of this section and is also a citizen of any other country shall cease to be a citizen of India if he does not renounce the citizenship or nationality of another country within six months of attaining full age. However, this does not confer any right for holding an Indian passport simultaneously with a foreign passport. In many cases, a child born to Indian parents outside India also becomes eligible for citizenship of another country by virtue of citizenship laws of that country. However, Indian constitution and the Citizenship Act 1955 do not permit dual citizenship. In view of this, Section 4(1) of the Citizenship Act, 1955 requires that at the time of registration of birth, parents have to submit a declaration that the child does not have the passport of any other country. Furthermore, a minor who is a citizen of India by virtue of section 4 of the Citizenship Act, 1955 and is also a citizen of any other country shall cease to be a citizen of India if he does not renounce the citizenship or nationality of another country within six months of attaining full age. It is clarified that under no circumstances, an Indian citizen, including a minor, can possess an Indian and a foreign passport at the same time. It is advised to consider as explained above from the laws of citizenship act 1955 to decide on choosing the citizenship for your child.
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  • Berlin
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 Alankit ICAC - Berlin
Sud Tower, 10th Floor, Eichhornstraße 3, 10785 Berlin, Germany
Phone - +49 6994322992
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 Alankit ICAC - Hamburg
Office No. 5-3.1, 5th Floor, Am Sandtorkai 27, 20457 Hamburg, Germany
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 Alankit ICAC - Munich
5th Floor, Weinstraße 3, 80333 München, Germany
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